Packing Smart

I don't know too many people who love to pack, but if you are getting ready for a move or home renovations, as is the case in my home right now, there are some smart moves you can make to at least take advantage of a prime de-cluttering opportunity. You pretty much have to touch everything you own if you're doing a whole house packing job, so it's a great chance to review what you have and make sure you're not expending any more energy caring for items you don't use, love or need.

So what can you do to avoid packing or moving items that don't deserve real estate in your home?

1. Plan ahead as much as possible. In most cases, a move or home project is not a surprise, and while many of us are so busy with the rest of life that packing often gets left to the last minute, do yourself a favor and give yourself at least several weeks to make sure you can pack smart!

2. Scan your home for items you want to sell. This could be anything from small kitchen appliances to furniture to electronics or sporting goods. There are a variety of options for selling items - Craigslist, eBay, consignment, specialty online or local resellers, just to name a few. Pick the avenue you're most comfortable with and take action. We are currently selling a variety of items on Craigslist and have had some quick results.

3. Purge while you pack! There's no sense in packing anything you don't use, love or need. Just as you need to have packing supplies like boxes or containers at the ready, be prepared with trash/recycling containers and bags or boxes for items you want to donate. For donations, pick an organization that matches your needs - some offer on site pick up vs. local drop-off locations, some accept certain items and not others, or you may find specialty organizations or drives in your area for certain types of items, such as sporting goods or computers. A simple Google search is often enough to find what you're looking for. If you know you're going to have a lot of donations, it might be a good idea to schedule a pick up in advance - this can be an effective motivating deadline!

Even if you're not packing yourself (and I don't blame you), you can still follow the above steps to make sure you're not moving items unnecessarily. For donations, simply weed them out and get rid of them before the packing help arrives or mark them and set them aside for a donation pick up. And if all of this seems overwhelming or you have a tight timeline, enlist the help of a professional organizer to help you breeze through steps 2 and 3 - now that's smart packing!


Bottom Line: While packing for a move or home renovations may not be on the top of your favorite activities list, use it as a prime opportunity to review and purge what you own, so you're left with just what you use, love, and need on the other end - how refreshing would that be?!

4 Reasons to Love Lists

Hi everyone! We're getting yet another snow storm here in Boston - I don't know whether I'm over it or used to it yet.

If you read the last post about 5 minute fillers, you know that a key part of this strategy is making a list. Organized people, especially professional organizers, are often known for their list-making, sometimes to the point of being made fun of by other less-list-inclined friends and family. Before you poke fun at your list-making friends, consider the many benefits of making a list...

1) The most obvious and well-known benefit is that lists help you remember things! A basic example of this is a grocery list - have you ever tried to grocery shop without a list and come home without something you need? I have!

2) Making lists also helps you clear the clutter from your head so you can focus on other more important things rather than trying to keep track of all your to-do's like little sticky notes floating around your brain. Spending 5 minutes each day downloading the to-do's in your head to a list, whether you prefer paper or electronic, can help stop you from waking up in the middle of the night thinking about what you need to remember tomorrow! Speaking of, that's a great activity to add to your 5 minute fillers list :)

3) Lists can help you structure your time efficiently. If you can see what you need to do, it is easier to prioritize and plan your day so the most important tasks get taken care of. The 5 minute fillers list is a great example of using a list to help you use your time efficiently.

4) And last but not least, if you have a list, you get to cross things off of it! Ok, I'll admit, I've gone back and added things to a list, just to have the sense of accomplishment of crossing them off. And yes, this is often why list-makers get made fun of, but there is truly some benefit to knowing how you're spending your time and seeing what you've accomplished. For one thing, it just feels good to get things done, but this benefit can also help you improve your time management skills since it helps you get a better sense of what you can realistically get done during your day.

Bottom Line: Don't dismiss the power of lists! They are a simple strategy that can help you remember what you need to get done, clear your head, use your time efficiently, and know what you got done.

By the way, for those who joined me on the 5 minutes fillers list challenge, I was pretty pleased with my progress. I completed about 75% of the tasks I'd put on my list in only a couple days and also completed several other nagging tasks along the way. Now I'll admit, there are a few items from the original list that are yet to be completed, but overall I like this strategy. I have no doubt that it increased my 'spare time' productivity and helped me get more done than if I didn't have the list to rely on. I plan to keep up this practice and make it a habit - how about you?

Getting Things Done...5 Minutes at a Time

Do you ever feel like you have so much to do that when you have 5 or 10 minutes of 'spare' time, you have no idea what to start with and you end up doing nothing?! Well, you're not alone. I just read a great list of dozens of things you can do when you find yourself with a few extra minutes in this month's Real Simple magazine - part of their 'Get it Together Handbook.'

While not all of the items will fit your needs, I certainly found plenty of items I could act on when my next 5 free minutes pops up. In fact, I was so inspired that I quickly went through my house with a notebook and made my own personalized list...and guess what, it only took me about 5 minutes! Here's my list - maybe it will inspire you to act during your next free moment...

My 'Five Minute Fillers' List

• Shred old receipts.
• File 3 items in To File folder.
• Tackle 1 item in To Do folder.
• Put away new holiday gifts and recycle boxes.
• Wipe off kitchen counters.
• Review and purge clipped recipes.
• Make grocery and household items shopping list.
• Package gift to mail out.
• Fill out birthday cards and prep to mail.
• Put boots away and vacuum sand from boot tray.
• Wipe down bathroom surfaces.
• Vacuum couches.
• Put away remaining holiday wrapping supplies.
• Water plants.
• Iron shirts.
• Change pillow cases.
• Review and purget 3 files.
• Transport donations to car.
• Write holiday thank you notes.
• Clean up email inbox.

My challenge to you (and me): make your own 'five minute filler' list, post it somewhere prominent, and see how many things you can get done over the next week when a spare moment pops up. You will get a great burst of momentum from accomplishing those small, sometimes nagging, chores. Then make it a habit by refreshing your list each week and continuing the momentum - you'll get so much done you won't know what to do with yourself! But let's not get ahead of ourselves...let's take this one 5-minute burst at a time...I'll be right there with you!

Bottom Line: Don't waste your precious free time trying to decide what to do. Set yourself up for success by posting your 'five minute filler' list and get to it next time you've got 5 minutes to spare. 

Get Organized Today!

Happy 2011! If you're like many people, 'Get Organized' might be on your priority list for the new year. January is the perfect time for a fresh start and it also happens to be the official Get Organized (GO) Month. So what better time to get started on your organizing goals than now?! If you're not sure where or how to get started, here are some tips:

1. Start Small! Don't look at your whole house, or office, or life as a hopeless organizational disaster - you will be instantly overwhelmed and probably won't make any progress. Instead, pick a room, or a closet, or even a drawer to start with. And ditch the all or nothing attitude - small victories lead to big success!
2. It doesn't have to be perfect, it just has to be good enough. Organizing does not necessarily mean ending up with a house that looks like it could be in a magazine. It means having systems and storage that make your life easier and contribute to the vision you have for your space. It's often a good idea to test out a new system using containers/storage you already have - if it works well and you want to upgrade to something that looks better, go for it.
3. When in doubt, label it. If you are boxing items in a storage place like the basement, attic or even closets, don't pretend you will remember what you put in there when you need to get it back out. Do yourself a favor and label it! Clear containers also help, but even those should be labeled. If you share your space with others, labeling can help keep everyone on the same page even with day-to-day items. Just think, you won't have to answer "Where's the____?" ten times a day.
4. If you're overwhelmed, get help. Staying organized is a huge challenge with the busy schedules and over-stuffed spaces we live with today. That's why there are professional organizers to help you dig out and get to the life you want to live. And it's not just a one-time fix - we can teach you the skills to keep your space organized for good!
   

Bottom Line: Take advantage of the January fresh-start spirit and take a step toward a more organized life today!

Ring in a More Organized New Year

We hope you're all enjoying the holiday season. Things have been busy around here and we've taken a bit of a break from blogging until next year (which means next week!). But we wanted to leave you with some helpful year-end advice, once again from Kate Altieri, one of our expert organizers. Here's Kate's annual New Year's Day ritual that starts her off on the right foot for the New Year...and the upcoming tax season.


New Year's Day is a good time to get paperwork in order for taxes and the upcoming year.  My annual clean-out and organization takes place every New Year's afternoon - here's what I do: 

• Pull out all of my receipts for the year, set aside the ones for taxes and keep those that were for large purchases or electronics. The rest get shredded.  
• Start new files for all of my regular and monthly bills; take out the previous year and include the necessary ones in the tax file. 
• Sort through my ideas file and the one marked "items of interest" to see which still apply and determine what to keep or give up.  
• Discard/shred any files that no longer need to exist and replace and label-well worn folders to keep everything looking neat.
• Investment statements go into a binder and stored in archival files in storage areas.  

By purging this way, my current files only take up one half of a drawer and there is plenty of room for the upcoming year's paperwork. Performing this annual ritual on New Year's Day makes me feel remarkably organized and prepared for the new year ahead. I actually look forward to this project and the fresh start!!

Bottom Line: A little year-end organization can go a long way toward a fresh start for the New Year. So grab yourself a cup of hot cocoa and give Kate's simple steps a try for yourself!

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Organized Holiday Decorating

It's that time of year - holidays lights, lawn decorations, and festive trees have popped up all around us. But all those holiday decorations can be a bit of a nightmare to keep organized if you don't have good systems and storage in place. 

I'm not an expert decorator myself and in fact don't have a very large stash, so I turned to our Organizing Boston resident expert, Kate Altieri, for some organized holiday decorating tips. Kate loves to decorate for the holidays and has a self-proclaimed rather large festive supply. Here's what she suggests to keep holiday decorating fun and spirited rather than cluttered and chaotic: 

• As you unpack, take note of what needs better or new containers; purchase these as you do your holiday shopping.
• Donate or throw away unused or broken items. Gather unused holiday cards from previous years; make a complete set for donation.
• Take inventory of gift wrap, tags, ribbon, etc. before you purchase more. Be sure to have paper and gift boxes the size to fit odd shaped or large items.
• If you have space, save some boxes from catalog/on-line shopping for shipping gifts or storing your decorations.
• Before shopping for decorations, make a list of areas indoors and outdoors that you want to include. Choose a theme to keep you on track.
• Remember to have proper hooks, ties and mounting tape on hand for attaching decorations inside and outside. This will reduce damage to walls and woodwork after they are taken down. 
• Consider how you will store certain items off-season (i.e. large and delicate items) so that they will last from year to year. 
• Take pictures of the current decorations while they are up so that you can repeat or change things for next year; especially outdoor window boxes, containers, and lights. 
• As you put things away, be sure they are clearly labeled to eliminate blind searching next year.

I don't know about you, but I'm feeling inspired already. Thanks, Kate! 

Bottom Line: Being organized for the holidays doesn't mean shunning all decorations and festive traditions; it just means having systems in place and some annual maintenance so you can keep things festive, not frustrating!

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Stay Organized During Holiday Shopping Season

Are you headed out to do some holiday shopping this weekend? If you are, or even if you're still making your list, we've got a few tips to help keep you organized as you hit the stores. So here's to happy shopping...


1) Start with a clean bag, wallet, and car. Do yourself a favor and empty out the contents of your bag or purse, toss the trash, return rogue items to their rightful homes, and put what you do need back in an organized manner. This might mean adding a pouch or toiletry case to contain loose items. Do the same with your wallet...and your car too. This process not only clears the clutter for an improved shopping experience, but also allows you to see what important items you don't have with you yet. To avoid crowding my wallet, I use a small coin purse to house store credit cards and rewards cards that I don't need on a daily basis. I keep it in my bag so it's there when I need it, but the items aren't cluttering my frequently used wallet.


2) Keep your gift cards and coupons at the ready! There is nothing worse than ending up at a store, ready to buy and realizing you have a coupon or gift card you could've used...at home. I prevent this problem by keeping coupons and gift cards for stores I frequent in a simple mesh envelope in my bag. It is comforting to know they're there when I need them and this slim, but durable way of storing them means they take up almost no room.


3) Get receipt ready. With shopping comes receipts, gift receipts, and returns. The only thing worse than not having a coupon or gift card with you, is not having a receipt when you need to return something. With holiday shopping, your wallet could get quickly overwhelmed with receipts, so I would recommend keeping a separate envelope (which could be similar to the one above) to house all holiday shopping receipts while you're out an about. Whether you use your wallet or a separate container, take a few minutes after each shopping outing to organize what you have. If you have a particularly long list, you may want to separate receipts by person, family, or store so it's easy to find something if you need it. You can even write the recipient's name(s) at the top. My mother-in-law uses a simple strategy for gift receipts - she tapes an envelope labeled 'gift receipt' to the box or item - you could do this right away so there are no mix-ups and no lost receipts.


4) Designate a gift zone. Before you head out, figure out where you're going to store your newly acquired gifts while they're waiting to be wrapped and delivered. This is ideally some place that's safe from pets, peeping eyes, and day to day activity. This will prevent gifts from being misplaced or damaged and they'll be ready to go when you're ready to wrap!


Bottom Line: Having a few simple systems in place and starting out with a clutter-free bag, wallet and car will help make holiday shopping a simple and stress-free endeavor this year. So turn on that holiday music and let the fun begin!


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